Overview

ABOUT ROLE

This position is responsible for HR & General Affairs related to Expatriate Staff and the management of the General Administration function for company.

Primarily this role is responsible for Expatriate Staff requirements in regard to: immigration, establishment and departure requirements, accommodation requirements, tax return arrangements, health insurance and any other general administration support.

In order to successfully undertake the role, it is necessary to maintain close communication and discussion with the parent company in Japan at all times, following its corporate rules and ordinary practises. In addition, the role is responsible for office and facility management including company residence facilities.

 

MAIN RESPONSIBILITIES

  • Entertainment expenses budget control for the entire business.
  • Take lead role in preparation of budget data for General Administration.
  • Control costs in the department, maintain & improve cost efficiency.
  • Ensure outsourced service providers deliver the required outcomes.
  • Manage external relations with Japanese societies and organisations.
  • Provide support and advice relating to company HR policies and procedures for expatriates to Group Companies in Australia.
  • Act as a senior representative for the business in supporting VIP guests travelling to Australia.
  • Maintain close communication ties with the parent company to ensure successful management of all expatriate matters.
  • Responsibility for the expatriate payroll processing and completion of payroll activities in conjunction with the Senior Support Officer.
  • Responsibility for the expatriate immigration and visa processing activities in conjunction with the Senior Support Officer.
  • Understand team roles in order to guide and support subordinates in the completion of their duties. 
  • Develop and maintain the business continuity plan
  • Responsible for the management of the office and company residence facilities and associated administrative processes, including contract and lease management
  • Knowledge of all staff in the office and other branches and their job function(s).
  • Knowledge of company’s HR regulations regarding expatriates general affairs.

 

WHAT YOU WILL NEED TO SUCCEED

  • Fluent in English and Japanese (written and verbal)
  • Ability to plan, implement, monitor and record performance against agreed targets to contribute to the business goals of the team
  • Ability to solve differing problems requiring analysis and evaluation in the choice of solutions
  • Ability to implement effective processes and mechanisms to support the business requirements 
  • Negotiation skills
  • Interpersonal skills – ability to understand and influence people 
  • Good judgment, decisiveness and common sense
  • 5+ years working in a global organisation
  • Previous people management experience with a small team
  • Four subordinates report in to this role so the successful candidates must have managerial experience
  • Strong experience with expatriate payroll processing
  • Strong experience with immigration and a working knowledge of Australian employment legislation 
  • Exposure to international practice and cross cultural work environment
  • We’re looking for an experienced professional but they will also undertake extensive training in Tokyo to understand the company and their practices.

 

WHO IS OUR CLIENT

Our client has been operating in Australia since 1956.
They are g
lobal integrated business enterprise that develops and operates businesses across virtually every industry including industrial finance, energy, metals, machinery, chemicals, living essentials, and environmental business. They employ more than 100 staff across its various business divisions in Australia.

The company’s interests span a broad range of commodities and investments and their expertise covers marketing and distribution, supply chain management, strategic finance, project management and the sourcing and transfer of new technologies and innovation.

With over 200 offices and subsidiaries in approximately 80 countries worldwide and a network of over 500 group companies, they employ a multinational workforce of over 60,000 people.

 

WHERE DO YOU WORK

This role is located in MELBOURNE CBD, and close to many options for public transport.
Occasional international and interstate travel may be required in this role.

 

WHEN THIS ROLE STARTS

October to November 2019 (ASAP preferred)

 

Tagged as: Admin, Admin manager, Administration, HR, Immigration, Japanese, Japanese business, Japanese Company, Liaison, Management, Manager, Payroll, Tax, Tax return, Visa