Job Details

(CASUAL) Bilingual Office Administration (Japanese-speaking)

About This Position…

Our Client, a pioneering online sports and racing bookmaker continues to grow, they are in search for an experienced and a proactive bilingual Office Administrator to ensure the smooth operation of their office in Cremorne.

If you are passionate and have key experiences in supportive roles , such as organising, coordinating, and scheduling meetings and other events for your team, handling correspondence on behalf of your team where necessary, entry accounts duties and most of all who is able to well – represent for a company – this position is for you.


Why Join Our Client?

  • Immediate Start: We need someone who can join the team as soon as possible.
  • Flexible Work Arrangement: Based in Cremorne office with a remote work option.
  • Versatile Role: Casual, flexible to your liking.
  • Competitive Salary: Negotiable based on skills and experience.
  • Comprehensive Duties: Involvement in diverse assistant tasks from admin/account roles to vendor correspondence and expat support.
  • Collaborative Environment: Work with a dynamic team and coordinate with various external stakeholders.
  • Impactful Work: Contribute directly to the smooth operation and efficiency of the office, enabling both personal and business growth.


This position involves working closely with the Japanese HQ and expatriates, making it suitable for candidates who have experience in Australia and understand Japanese business management.

What does your next role look like?

You will play an integral supportive role in their business – ideal for an individual who maintains and organises office tasks, implements procedures, and performs additional administrative duties. However, the role may have several common duties, as below:

  • Serve as the primary point of contact for office-related inquiries and issues.
  • Oversee day-to-day office operations, ensuring a clean, organized, and efficient work environment.
  • Remotely assist the operation of the Darwin office as required.
  • Provide secretarial support to executives and expatriates, including onboarding assistance, housing rentals, and visa applications.
  • Assist with onboarding new employees and setting up workstations.
  • Support in preparing company reports and budgeting, tracking expenses, and identifying cost-saving opportunities.
  • Correspond with office vendors, service providers, and building management.
  • Handle travel arrangements, expense reimbursements, and administrative issues.
  • Maintain a good filing system and record keeping.
  • Arrange business appointments and communicate with shareholders. 
  • Implement office policies and procedures to improve operational efficiency.
  • Ensure compliance with health and safety regulations.

A little about you…

  • Education: Bachelor’s degree in Business Administration, Office Management, or a related field.
  • Experience: Proven experience in any administrative role in Australia; experience in Japan is advantageous.
  • Communication: Excellent communication and interpersonal skills.
  • Organisational Skills: Strong organisational skills and attention to detail.
  • Technical Skills: Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
  • Language Proficiency: Good command of spoken and written English; Japanese language skills are a bonus.
  • Business Etiquette: Understanding of business etiquettes in both Australia and Japan.
  • Multitasking: Ability to multitask and prioritize tasks in a fast-paced environment.
  • Team Player: Good team player and problem solver, responsible, and can work independently with a detail-oriented mindset.
  • Office Management: Familiarity with office management procedures and basic accounting principles.
  • Adaptability: Ability to adapt manner to match the shifting demands of different situations.
  • Regulatory Knowledge: Knowledge of health and safety regulations and best practices.
  • Additional Skills: Experience managing office relocations or refurbishments is a plus.
  • Availability: Immediate availability is preferable.


Cremorne, Melbourne

Working Hour…

Flexible 9am – 5pm, Monday to Friday (average 15-20 hours per week)

Salary range…

Competitive and negotiable based on skills and experience.

Working flexibility…

Hybrid (Office and Remote) arrangement negotiable

Start From…

ASAP preferred, but flexible and negotiable.

Application due date…

Sunday, 14 July, 2024 – Applications may close earlier based on progress.

What this opportunity offers…

Our Clients mission is to revolutionise the industry with a socially-driven betting experience. Their dynamic team comprises passionate individuals, and they hope to have someone who embodies their spirit to join them.

  • Generous negotiation opportunities to align with your career path.
  • Casual hybrid work option available in a convenient Cremorne location.
  • Benefits designed to protect your physical, emotional, and financial health.


Ready to Apply?

If this role aligns with your skills and career goals, we encourage you to apply today. For any inquiries, please feel free to reach out.


Thank You for Your Interest

Thank you for considering this opportunity. We look forward to your application. Please ensure your resume meets the outlined requirements.

Posted on 10 Jul 2024

Melbourne, Melbourne CBD & Inner Suburbs Melbourne VIC, Victoria


Competitive & negotiable based on skills and experience

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