Job Details

Business Coordinator – Renewable Energy (Chinese language skills required)

About Our Client

Our Client is involved in the handling of products and provision of services in a broad range of sectors.
These areas encompass importing and exporting, as well as transactions in the global market, related to food materials, food products, textiles, materials, pulp and paper, chemicals, energy, metals and mineral resources, transportation machinery, and includes offshore trading.

The Company’s activities also extend to power projects and infrastructure, plants and industrial machinery, finance, logistics and information industry, and real estate development and construction. Additionally, they conduct business investment, development and management on a global level.

With over 130 offices and subsidiaries in approximately 70 countries worldwide, they employ a multinational workforce of over 4,000 people.

About Role

We currently have an exciting new opportunity for an entry-level international business coordinator to join one of the top leading global firm based in Melbourne CBD.

This role will have excellent communication skills (both written and verbal), strong attention to detail and have the ability to multi-task. The work is very administrative and document heavy and we seek a candidate who is willing to slowly develop for the bottom up. 

Based in the Head Office located in Melbourne CBD however, interstate and intrastate travel may be required from time to time. (once the border restriction is lifted)

Job Tasks

  • Support the sales team with operational and administrative activities.
  • Provide ongoing after-sales support and managing customer enquiries.
  • Process business and accounting entries
  • Liaise with suppliers, freight forwarders and customers directly to fulfil shipments.
  • Contact carrier representative to decide and to issue shipping instructions and delivery of materials.
  • Arrange and monitor progress of shipments and provide update to customer where required.
  • Customise operation to suit customer’s procurement and logistics requirements.
  • Dispatch freight for delivery and arrange for pickups.
  • Record shipment data such as weight, charges and damages
  • Contact carrier representative to decide and to issue shipping instructions and delivery of materials.
  • Rectify problems such as damages, shortages and non-conformance to specifications.
  • Document and escalate any customer service issues and/or shipping/receiving errors
  • Inventory management and conduct stock audit when required.
  • Review, analyse and negotiate rates of freight forwarding, warehousing and distribution to minimize operating costs.
  • Inventory management and stock audit
  • Costing and operational management for logistics and sales to assist with budget achievement.
  • Complete safety reports in relation to health and safety issues
  • Develop constructive and cooperative working relationships with those on your team, as well as cross-functionally.

What you will need to succeed

  • High level of computer literacy (MS Office) skills essential
  • Chinese/Cantonese language skill (both written and verbal)(preferred but not essential)
  • Excellent communication skills (both written and verbal)
  • Advanced writing skills and ability to express complex ideas in simple language to produce proposals with impact
  • Strong attention to detail
  • Excellent time management skills
  • Ability to work autonomously at times
  • Ability to be flexible and multi-task
  • Keen to have fun at work
  • 2-3 years sales support or marketing experience in import/export (preferred)


This role is located in Melbourne City, very close to public transport.

Working Hour

Monday to Friday (9:00-17:00) – 35 hours per week

Start From

This role starts from September 2021

Posted on 03 Sep 2021

Victoria, Melbourne CBD & Inner Suburbs Melbourne VIC, Melbourne

Permanent | Full time

Up to 60,000/year (Package)

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